CARES Act Disclosure

CARES Act Higher Education Emergency Relief Fund (HEERF) Grant Disclosure

September 30, 2020 Update

As of September 30, 2020, Southwest Baptist University has received and distributed $1,150,794 of the $1,150,794 in funding received from the Department to award as Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

An estimated 1,537 students were determined to be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. The University determined the number of eligible students based on the number of students for whom the University received an Institutional Student Information Record (ISIR).  The University then applied this number to its own methodological framework, as described below, for disbursal of funds to produce a final total of eligible students at the University.  The University did not make assumptions about the potential eligibility of students for whom the institution has not received an ISIR.

An estimated 1,537 students were determined to be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. The University determined the number of eligible students based on the number of students for whom the University received an Institutional Student Information Record (ISIR).  The University then applied this number to its own methodological framework, as described below, for disbursal of funds to produce a final total of eligible students at the University.  The University did not make assumptions about the potential eligibility of students for whom the institution has not received an ISIR.

On August 4, the University opened an application process to allow students who had expenses that exceeded the initial Emergency Financial Aid Grant amount to request additional funds.  Instructions given to students about the application process included the following:

  • If you were a student during the Spring 2020 semester and meet the following guidelines, you are eligible to apply for an additional Emergency Financial Aid Grant award of up to $2,000.
    • Title IV-eligible
    • Enrolled in a non-distance learning degree-seeking program during the spring 2020 semester
    • Estimated family contribution (EFC) of $20,000 or less for the 2019-20 academic year
    • Must have expenses related to the disruption of campus operations due to coronavirus that were not covered by the first round of Emergency Financial Aid Grant awards
    • Applications must be received by August 21, 2020
  • Funds are limited for the second round, and only those students with exceptional circumstances will be considered. You will have to provide a brief statement of your current financial need as it relates to the disruption of campus operations due to coronavirus.
  • Complete the attached application and return it via email as directed on the application.

The total number of students who received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of September 30, 2020 was 1,488. Of this total, 118 students received additional Emergency Financial Aid Grants through the application process.  

July 26, 2020 Update

As of July 23, 2020, Southwest Baptist University has distributed $1,070,100 of the $1,150,794 in funding received from the Department to award as Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

An estimated 1,537 students were determined to be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

The total number of students who have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of July 23, 2020 was 1,476.

Additional emergency relief funds will be made available on an application basis for students who had expenses that exceeded the initial Emergency Financial Aid Grant amount.

June 11, 2020 Disclosure

Southwest Baptist University was allocated funds from the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act. The CARES Act established and funded the Higher Education Emergency Relief Fund (HEERF) to provide emergency financial aid grants to students who experienced financial hardship due to the pandemic-related disruption of the spring 2020 semester.

Southwest Baptist University signed and returned to the U.S. Department of Education the Certification and Agreement to apply for funding under Section 18004(a)(1) of the Coronavirus Aid, Relief and Economic Security (CARES) Act on May 12, 2020.  The University intends to use, no less than 50 percent of the funds received to provide Emergency Financial Aid Grants to students.

On May 15, 2020, The University was approved to receive $1,150,794 in funding from the Department to award as Emergency Financial Aid Grants to students.

The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of June 11, 2020 was $944,675.

An estimated 1,539 students were determined to be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act as of June 11, 2020 was 1,303.

To determine which students were eligible to receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act, the University utilized guidance from the Department of Education and selected students demonstrating the greatest financial need on the FAFSA with an estimated family contribution of $20,000 or below. 

Instructions, directions, or guidance provided by the University to students concerning the Emergency Financial Aid Grants included the following:

Students are directed to go to the Self-Service link in their mySBU portal to electronically sign the agreement listed below.

"By electronically signing this agreement, I agree to the following statements:

I acknowledge I am accepting CARES Act funding to assist with expenses incurred from food, housing, course materials, technology, transportation, health care, childcare, or other related expenses as a result of the disruption of campus operations due to COVID-19 in the 2020 Spring semester.

Furthermore, I certify I meet the following eligibility criteria: I am a degree-seeking student who was enrolled in the Spring 2020 semester with at least one seated course prior to March 13. I submitted a 2019-20 FAFSA and was eligible to receive Title IV aid."

Please confirm your mailing address is correct on the User Profile section of Self Service (located in your mySBU student portal). If you need to make changes to the address where your check will be sent, please email the updated address to: registrar@SBUniv.edu

If you have questions about accepting these funds or your eligibility to receive funds, please contact the Financial Aid Office at finaid@SBUniv.edu

Each qualifying student who certifies eligibility will receive $725.

Additional eligibility for a second round of emergency relief funds will require an application process. Details will be posted when available.

Checks will be mailed each Thursday. You must have completed the agreement process (explained in the next question) by 3 p.m. Tuesday for the check to be mailed Thursday of that week.

CARES Act FAQ

Current degree-seeking students enrolled at least half time in spring 2020 in at least one seated course who have completed a 2019-20 FAFSA to determine Title IV eligibility and financial need. Students who were determined to meet the eligibility criteria will receive an email sent to their SBU email address.
Students who were not enrolled in the spring 2020 semester, students enrolled in fully online classes in spring 2020, international students, and undocumented students are not eligible.
Student eligibility was determined by guidance from the Department of Education and narrowed down by students showing financial need on FAFSA. Our selection was based on students with an EFC (estimated family contribution) of $20,000 or below.

Each student will receive $725.

Additional eligibility for a second round of emergency relief funds will require an application process. Details will be posted when available.

Checks will be mailed each Thursday. You must have completed the agreement process (explained in the next question) by 3 p.m. Tuesday for the check to be mailed Thursday of that week.

Students are directed to go to the Self-Service link in their mySBU portal to electronically sign the agreement listed below. More information will be posted on the portal and emailed to eligible students to their SBU email address.

"By electronically signing this agreement, I agree to the following statements:

I acknowledge I am accepting CARES Act funding to assist with expenses incurred from food, housing, course materials, technology, transportation, health care, childcare, or other related expenses as a result of the disruption of campus operations due to COVID-19 in the 2020 Spring semester.

Furthermore, I certify I meet the following eligibility criteria: I am a degree-seeking student who was enrolled in the Spring 2020 semester with at least one seated course prior to March 13. I submitted a 2019-20 FAFSA and was eligible to receive Title IV aid."

Please confirm your mailing address is correct on the User Profile section of Self Service (located in your mySBU student portal). If you need to make changes to the address where your check will be sent, please email the updated address to: registrar@SBUniv.edu.

If you have questions about accepting these funds or your eligibility to receive funds, please contact the Financial Aid Office at finaid@SBUniv.edu.

No. Any funds received through the CARES Act are to counteract disruption of campus services and will not be repaid.