Stationery Orders for University departments

Few communications are more important than a personal letter. Whenever possible, cover letters should accompany any print material from the university to help customize the message to one person - the reader.

 

There is only one printing company that is authorized to provide services to the University for letterhead, envelopes and business cards. (This does not include other printed material, such as brochures or newsletters.) The office of marketing and communications requests that other offices on campus do not contact the printer directly. If there are questions or problems, please contact Allison Blamey.

 

Business Cards

There is one business card format that is acceptable for university use. The seal and the words “Southwest Baptist University” are always in purple and the text will always be in black. Each card has the space for two lines for the title. The mailing address and web address are standard on every business card. The last four lines may include any combination of information, office phone, home phone, cell phone, pager number, fax number, E-mail address, etc.

Name Tags

All University name tags must be ordered from Wayne Hutchins Advertising in Springfield, Mo. Their contact information is:

Wayne Hutchins Advertising
1315 N. Fenchurch Lane
Springfield, MO 65802
Ph: 417-864-5788

Orders should be placed through the SBU office of purchasing.

We only have one option for backing, which is magnetic. The seal and SBU on the left are stock items and cannot be rearranged. Your name and title will be engraved on the right side of the tag. When completing your purchase order, it is a good idea to type or carefully print your name and title to be printed on the tag to ensure that there is no confusion about the spelling of your name and title.

To maintain image consistency, no other name tags should be used when representing the University.

Letterhead

There is one letterhead format for external correspondence that is acceptable for university use. It can be printed in either black or purple ink. There are two type of paper available. Royal Bond 25 percent cotton is usually the preferred paper choice. For very formal letters, the white Classic Laid with the foil seal may be considered, however, this letterhead does not work well in laser printers. Templates for the letterhead is available to each department through computer services.

All external correspondence regarding official university business should be on letterhead, not in a personalized memo format. Letterhead will only be used for the first page of external communication pieces. Each office or department must include their office or department name, the department phone number and a fax number. The other components of the letterhead are standardized and cannot be altered.

Envelopes

There are three types of paper available for standard envelopes. The standard white wove 24 pound is compatible with the quality of paper used in most office printers. There also is available the Royal Bond 25 percent cotton and the white Classic Laid. There also are several other sizes of envelopes available, including window, 9 x 12 and business reply. Please refer to your stationery pricing guide for more information. Specialty envelopes can be ordered upon request.

Note Cards

Generic note cards with envelopes can be purchased in the SBU Bookstore.

Honors and Awards

In addition to the traditional diploma, departments often issue awards, certificates and other forms of recognition. Since these awards go to distinguished scholars and visitors as well as honored faculty, staff and students, they should reflect the highest standards of excellence on behalf of the University.

Because they are often displayed in offices or homes, the awards should complement and enhance the identity of Southwest Baptist University. Basic awards and honors should be printed with black ink on plum certificate paper or other professional certificate paper.