SBUBolivar, Missouri Est. 1878

Payment Information at Southwest Baptist University

Payment types

You may make one of the following types of payments:

  • Cash
  • Personal checks (made payable to Southwest Baptist University)
  • Money orders
  • Cashier's checks
  • Electronic checks
  • Credit/debit card (Visa, MasterCard, Discover, American Express - subject to an additional 2.5% convenience fee)

Please use one of the following methods to make a payment:

In person

  • Bolivar - Sells Administrative Center
  • Salem - Main office
  • Mountain View - Financial aid office in main building
  • Springfield - Receptionist in main lobby

By mail

Southwest Baptist University
Attn: Cashier
1600 University Avenue
Bolivar MO 65613

Please include the student's name and ID number.

Web payments

To view your account balance or to make an online payment, log in to WebAdvisor by going to At the top of the page you will see a link for "MySBU." Click on that and log in. Once you are logged in, you will see a list of applications on the right hand side of the page. Choose "WebAdvisor" and then choose "WebAdvisor for Students." Under that menu, you will see a "Financial Information" option. Click on that and then choose "View Account and Make Payments" to access your account online. If you have problems logging in, please contact the Help Desk at (417) 328-1702.

By phone

We accept electronic check and credit/debit card payments by phone. Visa, MasterCard, Discover and American Express cards are accepted. Please note that all payments made by credit or debit card do incur an additional 2.5% processing fee. You can make a payment over the phone by electronic check for no fee.

To make a payment by phone, please call (866) 837-5397 or call the cashier directly at (417) 328-1523. The cashier's office is open to receive phone payments from 8 a.m. - 4 p.m. Monday-Friday.

Frequently Asked Questions

Can I cash a check on campus?
Students on the Bolivar campus may cash a check for up to $50 at the Cashier's Office. You must present your student ID.
Why is SBU charging a fee for the use of my credit/debit card?
Southwest Baptist University uses a third party credit card processing company for credit and debit card payments on University accounts. The third party processing company charges a separate convenience fee of 2.5% to all credit and debit card payments, which SBU passes along to those students who opt to pay with their cards. The University does not share in this fee. You can avoid paying the convenience fee by paying with cash, check, or electronic check.
I have registered for classes. When will I receive a billing statement for the upcoming semester?
Billing statements for future semesters are referred to as registration statements. The registration statements are mailed in mid-July for the fall term and in mid-December for the spring term. Statements for summer and Jan-term classes are mailed approximately one month prior to that session's start date.
How often will I receive a billing statement?
Statements showing all transactions that occurred on your account during the previous month are sent out to all students who have an outstanding balance on the first business day of each month.
Not all of my financial aid is listed on the registration statement. What do I do?
You can deduct the aid you are still expecting from the "total now due" amount. Then check your account online through WebAdvisor to confirm the aid is listed. If you have further questions regarding your financial aid, please contact the Office of Financial Aid at (417) 328-1822.
How do I determine the amount to use for the Promissory Note?
Use the "total now due" amount on your most recent registration statement. NOTE: Review the statement closely, making sure all charges and credits are reflected as you expected.
What if I/my student receives additional financial aid after the promissory note is signed and returned?
Additional financial aid will reduce the amount of your LAST monthly payment. For example, if your 3-month payment plan covers a $3,000 balance, your monthly payment would be $1,000. If you then receive an additional scholarship of $500, your last monthly payment would be reduced to just $500. It's that easy! Contact the Office of Credit and Collections with further questions about your payment plan.
If I "overpay" for a semester, will that be credited toward a future semester?
No. A refund for an overage will be issued in the student's name. To then use this refund amount for a future semester, please talk to the cashier.
I am expecting a refund from my financial aid; how will I receive those funds?
Refund checks are processed every Friday. Accounts showing credit balances on Thursdays will have a refund check available the following day after 1 p.m. Checks for Bolivar campus students are held at the cashier window for pick-up. If the check is not picked up within 21 days it will be mailed. Checks for Springfield campus students are mailed directly to the students. Checks for Salem and Mountain View campus students are sent to the main office of that campus for distribution to the students.
I need more financial aid. Is it available?
In most cases, student loan options are available. Contact the Office of Financial Aid at (417) 328-1822 for assistance with financial aid options.
I am considering dropping a class. Will I receive a tuition refund?
Tuition refunds for dropped classes are determined using the last date of attendance on drop slips and the tuition refund policy listed in the University Catalog. The table below was taken from the tuition refund policy and shows the percentage of tuition refunded based on the number of days into a term in which a course is dropped:
  Fall/Spring Terms Eight-Week Term Jan-term/Four-Week Term
Prior to the first day of class
During first five days of semester or term
During next five days of semester or term
During next five days of semester or term
Classes may meet on a regular basis throughout the week or on a once-per-week basis. This policy counts class days as if all classes were meeting daily.
Course fees and student service fees are non-refundable if you have attended class. Students are charged $50.00 per course dropped. Before dropping a class, please contact the Office of Financial Aid at (417) 328-1822 to determine whether doing so will affect your financial aid.

Tuition Promissory Note and Auto Payment Forms

Summer 2015 Promissory Note

Fall 2015 Promissory Note

Auto Payment Form

For students who are expecting financial aid and/or who will not have their balance paid in full by the first day of classes, monthly payment arrangements must be recorded on the bottom of the form.

SBU Payment Plan

Want smaller, more affordable payments? Then the SBU Payment Plan is for you! You will set up your payment plan on a semester-by-semester basis. These plans allow you to break your balance into three payments.

SBU Student Three-Month Payment Plan:

  • Download the necessary forms from the Tuition Promissory Note and Auto Payment Forms section of this page.
  • Sign up by the registration deadline.
  • Installments due by the 15th of the month, starting approximately one week before the semester begins. Fall semester payments due: Aug 15, Sept 15, Oct 15. Spring semester payments due: Jan 15, Feb 15, March 15.
  • Payment plans require a promissory note signed by the student.
  • SBU payment plan participants will be subject to a .75% /month finance charge, along with other applicable fees, as outlined in the current University Catalog.

If you have questions about the SBU Payment Plan, please contact the Office of Credit and Collections.

Important Information: All charges for tuition, fees, and room and board are due in full at the beginning of the semester UNLESS covered by an SBU Payment Plan. No student is permitted to finalize registration until all account balances have been settled or satisfactory arrangements have been made with the Credit & Collections Manager. Delinquent accounts requiring additional collection efforts will be subject to the costs incurred for collection (including, but not limited to, legal fees and collection agency costs). This information is subject to change without notice. Please refer to your University Catalog or contact Credit & Collections for additional information.

Contact Information

Greg Stewart
Greg Stewart
Credit and Collections

(417) 328-1570
Fax:  (417) 328-1514

Rebecca Hornbostel
Rebecca Hornbostel
Assistant Manager
Credit and Collections

(417) 328-1592
Fax: (417) 328-1514 

Rebecca Harrill
Department Secretary
(417) 328-1402
Fax: (417) 328-1514

Cari Ford
(417) 328-1523