Withdraw From a Course and Grading System
CANCEL ENROLLMENT/WITHDRAW FROM A COURSE
To officially cancel or withdraw from a course, you must contact the Department of Extended Learning in writing. When you make your request in writing, send the request directly to the Office of Extended Learning. The postmark will be used as the withdrawal date. You may officially withdraw from a course at any time during the first six months after enrollment.
No grade will be recorded for those requesting a refund during the first 30 days. The grade of "W" will be assigned to you if you withdraw during the second through sixth month after enrollment. The "W" is recorded on the official SBU transcript but does not affect the grade point average. If you do not complete all assignments and exams within your course enrollment period and do not request an extension, you will be withdrawn automatically and assigned and "NC". If you withdraw from a course after 30 days from the date of enrollment, you will not receive a refund.
GRADING SYSTEM
A grade represents an evaluation of your academic performance in a course and is determined by examinations and other criteria. Course grades are defined as follows: "A", excellent; "B", above average; "C", average; "D", a minimum passing; and "F", failure. The "F" grade carries no credit. A "W" is assigned if you withdraw during the second through sixth month after enrollment.
An "NC" (non-completion) grade is assessed when there is no official withdrawal or course work is not completed by the end of the first enrollment or extension dates. Your instructor may use letter grades, numerical grades, or S (satisfactory) and U (unsatisfactory) to indicate the quality of work on your assignments. Consult your course syllabus for specific details.
GRADE POINTS
Each semester hour of credit is valued in grade points as follows: A, four points; B, three points; C, two points; D, one point; F, no points. W and NC grades are not assigned quality points and are not considered in computing a your grade point average.
GRADE RECORD AND TRANSCRIPT
The Department of Extended Learning maintains a record of your enrollment while you complete your course work. When you complete all course assignments and examinations, the Registrar will enter your final grade into the University's permanent student record system and send you copy. Grades will be reported as follows:
No Grade Report - Students who request (in writing) a refund within 30 days of enrollment.
W - Assigned to students who request (in writing) official withdraw during months 2-6 of the enrollment.
NC - Assigned to all students who do not officially withdraw and who do not complete all course requirements by the end of the 6-month enrollment or by the end of the official 9-months with extension.
A,B,C,D,F - Assigned to all students who complete all requirements for a course with 6 months (or 9 months with extension).
NOTE: All course requirements must be completed within course guidelines in order receive course credit.
Grade Documentation: An enrollment beginning on or after January 1 or on or before May 31 will be considered a spring enrollment (SC). An enrollment beginning on or after June 1 or on or before August 31 will be considered a summer enrollment (MC). An enrollment beginning on or after September 1 or on or before December 31 will be considered a fall enrollment (FC). NOTE: A CCTC enrollment begins immediately at the time of registration. There is no pre-registration in CCTC courses . Your official CCTC begin and end dates may look different than what appears in the University administrative system. A final grade will be documented using the original enrollment period as defined above. The Registrar performs grade documentation.
Transcript Request: To receive an official transcript of your work with SBU contact the Registrar's Office. Requests for transcripts must be made in writing, signed and dated by the individual whose transcript is to be released. All requests for transcripts should be mailed to the Registrar's Office or faxed to them at (417) 326-1996. A faxed request must include a credit card number, expiration date and signature to authorize the cost of the transcript and any associated mailing fees.
Mail Request To:
Registrar's Office
Southwest Baptist University
1600 University Avenue
Bolivar, Missouri 65613-2597
* Official Copy - $8.00 (seal and registrar's signature)
* Unofficial Copy - $5.00 (no seal or registrar's signature)
If you have questions about transcripts, please call the Registrar's Office at (417) 328-1896.
Last Updated: 06-01-08
